Tender opportunity: Cardiff Council JES decontamination service

Cardiff Council has announced a new tender opportunity for a JES decontamination service, inviting bids from qualified organisations to collect, decontaminate, and return adaptation equipment for reuse across Cardiff and the Vale of Glamorgan.

This opportunity may be of particular interest to BHTA members involved in the collection, refurbishment, and decontamination of healthcare or mobility equipment. Members are encouraged to review the full documentation and ensure compliance with all mandatory requirements before submitting a bid.

The framework seeks a single contractor to manage the complete process, ensuring items are safely cleaned, maintained, and reissued to support sustainable reuse within community care. The total estimated value of the framework is £480,000 (excluding VAT), with the contract running from 1 April 2026 to 13 April 2027, and the option to extend for up to four years (12+12+12 months) until 15 April 2030.

Scope and evaluation

The successful contractor will be responsible for collecting a variety of adaptation equipment, delivering a thorough decontamination service, and returning the items for reuse. This work supports the council’s commitment to circular economy principles and efficient use of healthcare resources.

Tenders will be evaluated primarily on price (90 percent), with community wellbeing benefits accounting for the remaining 10 percent of the available weighting. Bidders are required to submit a detailed Community Wellbeing Benefits Plan, outlining measurable commitments to local impact and wellbeing initiatives.

Participation and submission details

Interested suppliers can access the full tender documentation via the Proactis Supplier Portal using the project reference ERFX1008760. Bidders must register on the portal and select Cardiff Council during the buyer selection process to receive notifications.

• Enquiry deadline: 12pm on 27 January 2026
• Tender submission deadline: 12pm on 3 February 2026
• Award decision date (estimated): 4 March 2026

Submissions may be made electronically in either English or Welsh.

Key considerations

The framework is open to small and medium-sized enterprises (SMEs) and is designed to promote ethical, efficient service delivery with strong community benefit outcomes. Contractors will be expected to uphold Cardiff Council’s standards for environmental and social responsibility throughout the framework term.