New tender: Maintenance of community equipment across North Wales

BHTA members operating within the community equipment services (CES) space are invited to review a newly published tender opportunity for the maintenance of community equipment across North Wales.

Betsi Cadwaladr University Health Board, on behalf of Flintshire County Council, Wrexham County Borough Council, and Denbighshire County Council, is seeking a suitably qualified supplier to deliver repair, maintenance, and calibration services for community equipment.

Tender overview

The opportunity (Reference: BCU-FTS-60443) covers the service, maintenance and required calibration testing of community equipment. The contract includes both primary and secondary service elements.

Primary services required:

• Call-out repair service for emergency breakdowns of community equipment
• Maintenance and planned preventative maintenance (PPM)
• Inspection, thorough examination, and testing certification

Secondary services (as required):

• Equipment hire, including delivery, collection, assembly, and disassembly
• Delivery, installation, or collection of equipment to or from patient or CES locations
• Decontamination services in exceptional circumstances

The estimated contract value is £5,750,000 (excluding VAT).

The contract is expected to run from 1 July 2026 to 30 June 2029, with the option of two 12-month extensions, potentially extending the term to 30 June 2030.

Procurement details

This is an open procedure under the Procurement Act 2023.

• Enquiry deadline: 12pm on 16 March 2026
• Tender submission deadline: 12am on 20 March 2026
• Estimated award decision date: 1 June 2026

Tenders must be submitted electronically via the eTender Wales portal under:

• Project: project_60443
• ITT: itt_123203

The evaluation criteria are weighted as follows:

• Cost: 60 percent
• Quality: 40 percent

The opportunity is suitable for small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs).

Full tender documentation, including the detailed Specification of Requirements, is available via the eTender Wales portal. Members are encouraged to review the complete tender pack for full technical, commercial, and contractual details.