New NHS tender opportunity for wheelchair service providers in Derbyshire and Nottinghamshire

Overview

NHS Nottingham and Nottinghamshire Integrated Care Board (ICB) has published a new tender opportunity inviting suitably qualified and experienced providers to deliver the North Nottinghamshire specialist wheelchair service for children, young people and adults.

This tender opportunity may be of particular interest to BHTA members working in the mobility, wheelchair, and seating equipment sectors, including those providing specialist clinical assessment, product supply, and aftercare services.

The contract, identified under Notice ID 2025/S 000-075332 and Procurement reference C402212, will be awarded through a competitive process under the Provider Selection Regime (PSR) regulations, which govern the commissioning of healthcare services in England. The opportunity is open to providers with proven capability in delivering specialist wheelchair assessment, provision, and maintenance services for children and adults with complex mobility needs.

The contract covers delivery across Derbyshire and Nottinghamshire.

Contract summary

The service aims to ensure access to high-quality, clinically appropriate wheelchair provision that supports independence and wellbeing for children, young people, and adults.
The procurement is being managed by NHS Nottingham and Nottinghamshire ICB, with a total estimated contract value of £6,199,360 (excluding VAT) over the full potential term.

Key contract details include:

• Contract duration: Initial period of two years, with an option to extend for up to a further two years
• Contract start dates:
  • Mid Nottinghamshire service – fully operational from 1 October 2026
  • Bassetlaw service – fully operational from 16 October 2026

It is important to note that this procurement includes an affordability threshold. The maximum contract value available is £1,549,840 per annum (excluding VAT). The total value available, including both the two-year initial period and the optional two-year extension period, is £6,199,360 (excluding VAT). No bids over £1,549,840 per annum (excluding VAT) will be accepted. Any bids that exceed these values will be disqualified.

The full service specification, contract details, and evaluation criteria are provided in the procurement documentation.

Key dates and submission details

The closing date for submissions is 4pm on 21 January 2026.

All procurement documentation and submission details are available through the Atamis Health Family eProcurement Portal. Interested providers must submit bids electronically via: https://health-family.force.com/s/Welcome

Procurement documents can be accessed by searching for project reference C402212 – North Nottinghamshire specialist wheelchair service.

For further clarification or enquiries, the named contact for this opportunity is Tom Greenwood at NHS Nottingham and Nottinghamshire ICB. Email: thomas.greenwood2@nhs.net