The NHS Black Country Integrated Care Board (ICB) has published a tender opportunity for the delivery of a comprehensive wheelchair assessment and equipment service in Dudley. This opportunity may be of particular interest to BHTA members involved in wheelchair assessment, provision, and equipment servicing.

The contract seeks a qualified supplier to provide an all-age, holistic service supporting individuals with long-term mobility and postural needs. This open procedure has been released under the Procurement Act 2023 and is open to suitably experienced organisations, including small-to-medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), capable of delivering value-driven, patient-centred wheelchair services.

Service overview

The service aims to provide users with the appropriate assessment, equipment, and ongoing support necessary to enable independent, active, and healthy lives. This includes:

• Comprehensive clinical assessments tailored to individual needs.
• Maintenance, repair, and reassessment as conditions change.
• Holistic consideration of lifestyle, educational, and social factors.
• Delivery aligned with the Wheelchair Quality Framework standards and principles.

The contract focuses on value for money over lowest cost, prioritising outcomes that enhance user independence and integration within the community.

Contract details

• Estimated total value: £6,750,000 (excluding VAT)
  £8,115,845 (including VAT)
• Contract duration: Three years, with the option to extend for up to a further two years
• Estimated contract period: 1 October 2026 – 30 September 2029 (possible extension to 2031)

Location and scope

The service will cover the Dudley area and support all-age service users registered with a Dudley GP. The scope includes full lifecycle management of wheelchair provision—from initial assessment through to maintenance, repair, and replacement when required.

Key dates

• Enquiry deadline: 5pm on 26 January 2026
• Tender submission deadline: 5pm on 4 February 2026
• Estimated award date: 24 March 2026
• Anticipated start date: 1 October 2026

Accessing and applying for the tender

Interested organisations can access the procurement documentation and register their interest via the Atamis portal.

Once logged in, search for:

• Project reference: C403837
• Project name: Dudley Wheelchair Assessment and Equipment Service

For any enquiries, contact Kimberley Walker at NHS Black Country ICB via email: kimberley.walker13@nhs.net.

Overview

NHS Nottingham and Nottinghamshire Integrated Care Board (ICB) has published a new tender opportunity inviting suitably qualified and experienced providers to deliver the North Nottinghamshire specialist wheelchair service for children, young people and adults.

This tender opportunity may be of particular interest to BHTA members working in the mobility, wheelchair, and seating equipment sectors, including those providing specialist clinical assessment, product supply, and aftercare services.

The contract, identified under Notice ID 2025/S 000-075332 and Procurement reference C402212, will be awarded through a competitive process under the Provider Selection Regime (PSR) regulations, which govern the commissioning of healthcare services in England. The opportunity is open to providers with proven capability in delivering specialist wheelchair assessment, provision, and maintenance services for children and adults with complex mobility needs.

The contract covers delivery across Derbyshire and Nottinghamshire.

Contract summary

The service aims to ensure access to high-quality, clinically appropriate wheelchair provision that supports independence and wellbeing for children, young people, and adults.
The procurement is being managed by NHS Nottingham and Nottinghamshire ICB, with a total estimated contract value of £6,199,360 (excluding VAT) over the full potential term.

Key contract details include:

• Contract duration: Initial period of two years, with an option to extend for up to a further two years
• Contract start dates:
  • Mid Nottinghamshire service – fully operational from 1 October 2026
  • Bassetlaw service – fully operational from 16 October 2026

It is important to note that this procurement includes an affordability threshold. The maximum contract value available is £1,549,840 per annum (excluding VAT). The total value available, including both the two-year initial period and the optional two-year extension period, is £6,199,360 (excluding VAT). No bids over £1,549,840 per annum (excluding VAT) will be accepted. Any bids that exceed these values will be disqualified.

The full service specification, contract details, and evaluation criteria are provided in the procurement documentation.

Key dates and submission details

The closing date for submissions is 4pm on 21 January 2026.

All procurement documentation and submission details are available through the Atamis Health Family eProcurement Portal. Interested providers must submit bids electronically via: https://health-family.force.com/s/Welcome

Procurement documents can be accessed by searching for project reference C402212 – North Nottinghamshire specialist wheelchair service.

For further clarification or enquiries, the named contact for this opportunity is Tom Greenwood at NHS Nottingham and Nottinghamshire ICB. Email: thomas.greenwood2@nhs.net